With the arrival of summer and the usual shift distribution to cover the holidays, many companies face the same dilemma: how to ensure operational continuity when the team is not complete?
The answer is in documentary digitalization. According to OpenKM, a company specialized in document management, organizations that automate their workflows and digitize their critical processes can reduce up to 40% the time spent administrative tasks and avoid bottlenecks during the summer months.
“Digitization is not just a matter of efficiency, it is also a tool to take care of the well -being of the team. Automate approvals, signatures or validation circuits allows those responsible to really disconnect during their vacations, knowing that the processes continue to advance without their direct intervention,” says Gaspar Palmer, CEO of OpenKM.
Among the processes that benefit the most from digitalization are invoices approval, contract renewal, electronic documents, supplier management or the organization of legal and fiscal documentation. Thanks to the automation of these flows, many of the tasks that previously required the face -to -face intervention of several departments can be carried out today, safe and totally remote.
OpenKM highlights how documentary automation and key processes digitalization allows organizations to keep their operation in summer without sacrificing the rest of the team
The price of not digitizing in summer
In periods such as summer, when half of the team is absent and many decisions are postponed, not having a digital platform can translate into important economic losses. According to IDC and Aiim data, companies that still work with manual processes can lose up to 20% of their potential income at this time due to lack of agility in decision -making, delays in closing contracts or charges management.
In addition, 25% of the invoices are paid late between July and September because they are pending approval during the holidays. This slowdown in cash flow especially impacts SMEs and suppliers with less financial muscle.
“Today it is perfectly viable to maintain business activity from anywhere in the world. But for that to happen, it is essential to have a platform that structures the documents, automate repetitive tasks and guarantee the security of information,” concludes Gaspar Palmer.
